Avoid Clicking on Suspicious Links
Be wary of links that seem out of place or too good to be true. Hover over the link to see the URL before clicking. If the URL looks suspicious or unfamiliar, don’t click on it. Instead, navigate to the site directly through your browser.
4. Keep Your Email Software Updated
Software updates often include security patches that address vulnerabilities in your email client. Keep your email software updated. This ensures you have the latest protections against known threats.
Enable Automatic Updates
Most email clients and operating systems offer automatic updates. Enable this feature. It ensures your software stays up to date without requiring manual intervention. Automatic updates reduce the risk of missing critical security patches.
Regularly Check for Updates
Even with automatic updates enabled, it’s good to manually check for updates. This ensures you don’t miss any important security patches. It also helps keep your email client running smoothly and securely.
5. Use Encryption for Sensitive Emails
Encryption adds a layer of protection to your emails. It encodes the content, making it readable only by the intended recipient. This ensures that even intercepted email information remains secure.
Encrypt Emails Containing Sensitive Information
If you need to send sensitive information via email, use encryption. This protects the content. Many email providers offer built-in encryption options. For added security, consider using third-party encryption tools that offer end-to-end encryption.
Educate Recipients
If you’re sending encrypted emails, make sure the recipients know how to decrypt them. Provide clear instructions about how to access the encrypted content securely.
6. Watch Your Email Activity
Regularly monitoring your email activity can help you detect suspicious behavior early. By keeping an eye on your account, you can take swift action if something seems off.
Set Up Activity Alerts
Many email providers offer activity alerts. They notify you of unusual login attempts or changes to your account settings. Enable these alerts to stay informed about your account’s security status.
Regularly Review Account Activity
Review your email account activity on a regular basis. This includes login history and devices connected to your account. If you notice any unfamiliar activity, change your password immediately and investigate further.
Respond Quickly to Suspicious Activity
If you detect any suspicious activity in your email account, respond quickly. Change your passwords, review your security settings, and consider enabling extra security measures.
Get Expert Email Security Solutions
Email security is essential for protecting your personal and professional information. We have solutions that can effectively reduce the potential for email compromise. As well as reduce phishing risk.
Contact us today at +852 3700 9988 to schedule a chat about modernizing your business tools.